Procurement Manager – Sault Ste. News Mary

POSITION TITLE: Purchasing Manager
DEPARTMENT: Financial Services
POSITION STATUS: Permanent full-time (35 hours/week), Non-unionized
LOCATION: Sault Ste. Mary or Brampton
SUPERVISION RECEIVED: Director, Financial Services
SUPERVISION EXERCISED: Procurement Officers, Student Assistants (if applicable)

MAIN DUTIES :

The Procurement Manager position reports to the Director of Financial Services and is responsible for leading procurement personnel, managing contracts, performing spend analysis and supporting the creation, design, development, implementation, documentation, maintenance and continuous improvement of a strategic sourcing program. within Algoma University (AU) to support the organization’s operational and business strategic goals, objectives and priorities. The Procurement Manager is responsible for providing strategic sourcing and procurement, expertise, advice and leadership, and will ensure the quality of RFxes, agreements and Statements of Work issued by Algoma University.

JOB SUMMARY:

– Purchasing and contract management 50%
– Responsible for the procurement team 40%
– Administration, other tasks 10%

Total 100%

RESPONSIBILITIES:

– Procurement and contract management functions

– Identify procurement initiatives and assess and inform stakeholder needs including scope of work in accordance with procurement standards and internal policies.
– Act as a resource for faculty, staff and colleagues by providing advice, information and training on external legislation and internal policies and their effect on procurement needs.
– Play a leadership role by working with internal stakeholders to define requirements scope, evaluation strategy, deliverables, expectations, project timelines and business needs.
– Monitor and report on the progress of ongoing procurement activities.
– Provide support to evaluation teams and supplier community to ensure fair and transparent processes.
– Evaluate procurement budgets and develop long-term procurement cost savings strategies.
– Track organizational expenditures and support the AU strategic objective to increase contracted expenditures.
– Liaise with internal stakeholders to identify volume of spend and perform needs analysis.
– Develop and revise market approach, public/private tenders, record sales agreements, etc. after analyzing market trends.
– Respond to requests related to purchases (both internal and external).
– Track, manage and maintain the AU contract repository to ensure continued feasibility.
– Perform risk assessments on potential contracts and agreements.
– Negotiate with suppliers and sellers to obtain advantageous conditions.
– Identify contracts to renew and work with prospects to develop sourcing strategies to go to market.
– Act as an escalation point for contract management issues and work with business leaders and vendors to resolve issues.
– Educate AU stakeholders on AU procurement policies and procedures and best practices.
– Ensure compliance with Broader Public Sector Procurement (BPS) guidelines, CETA, CFTA, other government guidelines and trade agreements.
– Fiduciary duty to act on behalf of the AU and the provider community in a fair and transparent manner.

Procurement Team Tasks

– Lead the procurement team in achieving AU strategic objectives
– Lead continuous improvement initiatives including the development of procedures with a decolonized approach.
– Monitor and ensure compliance with AU procurement policies and procedures.
– Track supply requests and assign projects to staff as needed.

Administration and other tasks

– Approval of purchase requests.
– Administration of the department and reporting for VPFO.
– Work with external stakeholders such as legal departments for contract management, purchasing groups during collaborative procurement and engage with members of the Ontario Professional Procurement – Management Association (OUPPMA).
– Work closely with the Accounts Payable team to streamline financial recording processes.
– Perform internal review of procurement and contract system records to ensure compliance with procurement guidelines.
– Other related tasks may be assigned. as requested.

LABOR CONDITIONS:

Physical effort required
Minimal: Long periods of sitting and typing.

Physical environment
Minimal: minimal exposure to disagreeable/unpleasant conditions.

Sensory attention
Considerable: The work frequently requires focusing on a variety of sensory inputs for a long period of time requiring diligence and attention

Considerable mental stress:
Work activities are performed in an environment with frequent exposure to mental pressure conditions where mental stress would be noticeable (i.e. normal deadlines, repetitive work, etc.). Fast-paced, deadline-driven environment with frequent distractions and interruptions.

MINIMUM QUALIFICATIONS:

– Undergraduate degree or diploma in supply chain, business or finance
– Preferred Purchasing/Supply Chain designation
7-10 years of direct experience in a procurement/supply chain role required
– Exceptional analytical and information-seeking skills that contribute to effective decision-making and strategic planning
– Strong organizational and communication skills, both verbal and written
– Ability to assist and mentor individuals in fulfilling procurement responsibilities
– In-depth knowledge of contract preparation and review, invoicing and negotiation terms
– Ability to effectively communicate financial and reporting information to key users
– Ability to work independently to achieve target goals
– Ability to review existing processes and identify and implement continuous improvement measures.
– Experience in leading complex and multi-party projects
– Demonstrated ability to influence others, create alignment, generate commitment to goals and inspire others to action
– Autonomous, courageous and highly motivated with excellent interpersonal skills
– Ability to exercise judgment, tact and diplomacy
– Ability to manage multiple priorities to ensure deadlines are met
– Experience with Ontario Education Collaborative Marketplace (OECM) / Supply Chain Ontario or other buying groups considered an asset
– Excellent use of technology for collaboration; strong computer skills; experience with the Google suite is an asset
– Experience in the use of ERP, procurement and contract management systems, including source to contract and spend analysis would be an asset
– Experience working in a post-secondary environment or a complex, unionized environment is an asset
– Commitment to understanding Algoma University’s Special Missing and The Seven Granfather teachings
– Vulnerable police sector check is required

GET STARTED: AS SOON AS POSSIBLE

Please submit a resume and cover letter (combined PDF) to [email protected] no later than 4:00 p.m. Thursday, August 25, 2022.

______________________________________________________________________________

Algoma University is strongly committed to fostering diversity and inclusion within our community and is an equal opportunity employer. The university invites and encourages applications from all qualified individuals who would contribute to the diversity of our institution, including equity-seeking groups that have traditionally been underrepresented in employment (Indigenous peoples, racialized people, women, people with disabilities and 2SLGBTQQIPA+ people).

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request, accommodations will be provided by Algoma University throughout the recruitment, selection and/or assessment process candidates with disabilities.

Please note that the successful candidate will be required to provide a Vulnerable Sector Police Check as a condition of employment.

This position is open to all qualified applicants, although preference is given to Canadian citizens and permanent residents of Canada.

About Geraldine Higgins

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